Waukesha City Hall,

201 Delafield Street

Waukesha, WI 53188

City of Waukesha

Meeting Minutes - Final

Board of Public Works

Thursday, January 22, 2026

5:30 PM

Council Chambers, City Hall

1. Call to Order

Present

4 - Kevin Reilly, Eric E. Payne, Joe Pieper, and Steve Kassens

1 - Chad O'Donnell

Absent

2. Pledge of Allegiance

3. Public Comment

No public comments.

4. Approval of Minutes

ID#26-02843 Approve Minutes of January 8, 2026.

Public Works

Sponsors:

Attachments: BPW Meeting Minutes 01-08-26-Final

A motion was made by Ald. Eric Payne, seconded by Ald. Joe Pieper, that the

Minutes of January 8, 2026, be approved. The motion carried by the following

vote:

4 - Kevin Reilly, Eric E. Payne, Joe Pieper and Steve Kassens

1 - Chad O'Donnell

Aye:

Absent:

5. Discussion and Recommendation to Council Regarding:

ID#26-02860

Review and possible action on the Contract extension with United Liquid

Waste for bio-solids hauling for the City’s Clean Water Plant.

Public Works

Sponsors:

Attachments: BPW_26-02860-CWP 2026 Sludge Hauling

A motion was made by Ald. Eric Payne, seconded by Ald. Joe Pieper, that the

Contract extension with United Liquid Waste for bio-solids hauling for the City's

Clean Water Plant be recommended for Council Consent. The motion carried by

the following vote:

4 - Kevin Reilly, Eric E. Payne, Joe Pieper and Steve Kassens

1 - Chad O'Donnell

Aye:

Absent:

ID#26-02861

Review and possible action on Contract Amendment No. 6 for Operational

Assistance Services with Strand Associates not to exceed $20,000 for

on-going assistance of services related to the recent improvements at the

Clean Water Plant.

Public Works

Sponsors:

Attachments: BPW_26-02861-CWP-2026 Strand Operational Assistance

A motion was made by Ald. Joe Pieper, seconded by Member Kevin Reilly, that

the Contract Amendment No. 6 for Operational Assistance Services with Strand

Associates not to exceed $20,000 for on-going assistance of services related to

the recent improvements at the Clean Water Plant be recommended for Council

Consent. The motion carried by the following vote:

4 - Kevin Reilly, Eric E. Payne, Joe Pieper and Steve Kassens

1 - Chad O'Donnell

Aye:

Absent:

ID#26-02868

Review and possible action on Contract Change Order No. 1 with August

Winter & Sons, Inc., for the Fire Station #1 Boiler Replacement project.

Public Works

Sponsors:

Attachments:

BPW 26-02868-CO1-August Winter-Fire Station #1 Boiler

Replacement

A motion was made by Ald. Eric Payne, seconded by Member Kevin Reilly, that

the Contract Change Order No. 1 with August Winter & Sons, Inc., for the Fire

Station #1 Boiler Replacement project be recommended for Council Consent.

The motion carried by the following vote:

4 - Kevin Reilly, Eric E. Payne, Joe Pieper and Steve Kassens

1 - Chad O'Donnell

Aye:

Absent:

ID#26-02869

Review and possible action on the Developer’s Agreement between the

City of Waukesha and Tukka Properties, Inc., for the Lillyrose Road Senior

Living Facility Development.

Public Works

Sponsors:

Attachments:

BPW_26-02869-BPW Agenda Cvr-Lillyrose Senior Living Developers

Agreement

A motion was made by Ald. Joe Pieper, seconded by Member Kevin Reilly, that

the Developer's Agreement between the City of Waukesha and Tukka Properties,

Inc., for the Lillyrose Road Senior Living Facility Development be recommended

for Council Consent. The motion carried by the following vote:

4 - Kevin Reilly, Eric E. Payne, Joe Pieper and Steve Kassens

1 - Chad O'Donnell

Aye:

Absent:

ID#26-02870

Review and possible action on the Storm Water Management Practice

Maintenance Agreement between the City of Waukesha and Carol O.

Smart Survivor’s Trust, by Carol O. Smart, Trustee; and Robert F. and

Carol O. Smart Family Trust, by Carol O. Smart and Brian F. Smart,

Co-Trustees for Lot 1 of the Lillyrose Road Senior Living Facility

Development.

Public Works

Sponsors:

Attachments: BPW_26-02870-BPW Agenda Cvr-SWMA - Lillyrose Lot 1

A motion was made by Member Kevin Reilly, seconded by Ald. Joe Pieper, that

the Storm Water Management Practice Maintenance Agreement between the

City of Waukesha and Carol O. Smart Survivor's Trust, by Carol O. Smart,

Trustee; and Robert F. and Carol O. Smart Family Trust, by Carol O. Smart and

Brian F. Smart, Co-Trustees for Lot 1 of the Lillyrose Road Senior Living Facility

Development be recommended for Council Consent. The motion carried by the

following vote:

4 - Kevin Reilly, Eric E. Payne, Joe Pieper and Steve Kassens

1 - Chad O'Donnell

Aye:

Absent:

ID#26-02871

Review and possible action on the Storm Water Management Practice

Maintenance Agreement between the City of Waukesha and Waukesha SL

Holdings, LLC. for Lot 2 of the Lillyrose Road Senior Living Facility

Development.

Public Works

Sponsors:

Attachments: BPW_26-02871-BPW Agenda Cvr-SWMA - Lillyrose Lot 2

A motion was made by Ald. Joe Pieper, seconded by Ald. Eric Payne, that the

Storm Water Management Practice Maintenance Agreement between the City of

Waukesha and Waukesha SL Holdings, LLC, for Lot 2 of the Lillyrose Road

Senior Living Facility Development be recommended for Council Consent. The

motion carried by the following vote:

4 - Kevin Reilly, Eric E. Payne, Joe Pieper and Steve Kassens

1 - Chad O'Donnell

Aye:

Absent:

ID#26-02872

Review and possible action on the Storm Water Management Practice

Maintenance Agreement between the City of Waukesha and Carol O.

Smart Survivor’s Trust, by Carol O. Smart, Trustee; and Robert F. and

Carol O. Smart Family Trust, by Carol O. Smart and Brian F. Smart,

Co-Trustees for Lot 3 of the Lillyrose Road Senior Living Facility

Development.

Public Works

Sponsors:

Attachments: BPW_26-02872-BPW Agenda Cvr-SWMA - Lillyrose Lot 3

A motion was made by Ald. Eric Payne, seconded by Ald. Joe Pieper, that the

Storm Water Management Practice Maintenance Agreement between the City of

Waukesha and Carol O. Smart Survivor's Trust, by Carol O. Smart, Trustee; and

Robert F. and Carol O. Smart Family Trust, by Carol O. Smart and Brian F. Smart,

Co-Trustees for Lot 3 of the Lillyrose Road Senior Living Facility Development be

recommended for Council Consent. The motion carried by the following vote:

4 - Kevin Reilly, Eric E. Payne, Joe Pieper and Steve Kassens

1 - Chad O'Donnell

Aye:

Absent:

ID#26-02888

Review and possible action on Contract Change Order No. 1 with LaLonde

Contractors, Inc., for the 2025 Silvernail Road Utility and Street

Improvements project.

Public Works

Sponsors:

Attachments: BPW 26-02888-CO1-Lalonde-2025 Silvernail Road

A motion was made by Ald. Joe Pieper, seconded by Member Kevin Reilly, that

the Contract Change Order No. 1 with LaLonde Contractors, Inc., for the 2025

Silvernail Road Utility and Street Improvements project be recommended for

Council Consent. The motion carried by the following vote:

4 - Kevin Reilly, Eric E. Payne, Joe Pieper and Steve Kassens

1 - Chad O'Donnell

Aye:

Absent:

6. Approval of Payments

ID#26-02859 Approval of Payments

Public Works

Sponsors:

Attachments: _Payments 1-22-26

A motion was made by Ald. Joe Pieper, seconded by Member Kevin Reilly, that

the Payments be approved. The motion carried by the following vote:

4 - Kevin Reilly, Eric E. Payne, Joe Pieper and Steve Kassens

Aye:

1 - Chad O'Donnell

Absent:

7. Matter of Report

Director Damien gave the status of the snow plowing to date, stating we've had 21 events

for this season already. The normal season average is 20 to 25 events per season. This

year we're already at 21 events and we're only half way through the season.

Also, the Drop Off Center will be closed on Saturday due to the extreme cold. It's

predicted to be negative 12 degrees at noon.

8. Communications and Referrals:

ID#26-02883

Official Notices: Bids to Close on Friday, February 6, 2026, at 11:00 a.m.

1) 2026 Fire Station #5 HVAC Improvements

2) 2026 Concrete Sidewalk Replacement – City Wide

3) Davidson Road Utility and Street Improvements

Public Works

Sponsors:

Attachments: 3_Official Notice_2026_Fire Station #5 HVAC Improvements

Official Notice _2026 Concrete Sidewalk Replacement - City Wide

Official Notice_Davidson Road

9. Adjournment

A motion was made that the meeting be adjourned. The motion carried

unanimously.

"A majority of the Council members may be in attendance"

NOTICE: Any person who has a qualifying disability under the Americans with Disabilities Act that requires that the

meeting be accessible or that materials at the meeting be in an accessible format, please contact the Public Works

department, 48 hours prior to the meeting at 524-3600 or by the Wisconsin Telecommunications Relay System so

that arrangements may be made to accommodate the request. Attend this meeting in person or watch live at

https://waukesha.legistar.com/calendar.aspx (due to technical circumstances, the live stream may not always be

available).