321 WISCONSIN AVENUE  
WAUKESHA, WISCONSIN  
53186-4786  
City of Waukesha  
TELEPHONE  
262/524-3680 FAX  
262/524-3677  
Meeting Minutes - Final  
Library Board  
Thursday, June 12, 2025  
4:45 PM  
Library Board Room  
To join via Zoom: https://us02web.zoom.us/j/82655142616?  
pwd=1uaAAsIzxAsARrhxkoQ6GiosFmEz5J.1 Passcode: 623105  
1. Call to Order  
Meeting called to order at 4:46 p.m.  
8 -  
Present  
Absent  
Martha Ryan, Kevin Guilfoy, Sandra Ammerman, Erik Helgestad, Betsy Forrest,  
James Sebert, Austin Dutter, and Alicia Halvensleben  
3 - Melissa Baxter, Bonnie Byrd, and Megan Lach  
2. Public Comment  
3. Approval of Meeting Minutes  
ID#25-01041  
Attachments: MeetingMinutes21-May-2025-10-59-17  
A motion was made by Ryan, seconded by Helgestad, that the Minutes from the  
May 8, 2025 meeting be approved. The motion carried unanimously.  
4. Correspondence  
ID#25-01051  
Attachments: Correspondence Bridges Summer Challenge  
Correspondence Farmers Market  
Correspondence Mental Health Awareness Month  
Correspondence Spring Celebration  
5. Bills  
ID#25-01057  
A motion was made by Sebert, seconded by Ammerman, that the June bills  
($119,108.84) be approved. The motion passed by the following vote:  
8 -  
Aye  
Martha Ryan Kevin Guilfoy Sandra Ammerman Erik Helgestad Betsy Forrest James  
Sebert Austin Dutter Alicia Halvensleben  
3 - Melissa Baxter Bonnie Byrd Megan Lach  
Absent  
6. Financial Reports  
ID#25-01060  
A motion was made by Guilfoy, seconded by Ald. Halvensleben, that the financial  
report be approved. The motion carried by the following vote:  
8 -  
Aye  
Martha Ryan Kevin Guilfoy Sandra Ammerman Erik Helgestad Betsy Forrest James  
Sebert Austin Dutter Alicia Halvensleben  
3 - Melissa Baxter Bonnie Byrd Megan Lach  
Absent  
7. New Business  
ID#25-01069 Matter of Report: Board Education Summer Reading Program  
ID#25-01083 Matter of Report: Discovery Layer  
ID#25-01094 Matter of Report: Library Orientation Video  
ID#25-01122 Matter of Report: Fundraising committee meeting  
ID#25-01104 Review and possible action on Library Policy A-5 Use of Teen Zone  
Attachments: A-5 Use of Teen Zone 6.12.25  
A motion was made by Sebert, seconded by Ammerman, that Library Policy A-5  
Use of Teen Zone be approved. The motion carried unanimously.  
ID#25-01113 Review and possible action on Library Policy C-4 Interlibrary Loan  
Attachments: C-4 Interlibrary Loan 6.12.25  
A motion was made by Helgestad, seconded by Guilfoy, that Library Policy C-4  
Interlibrary Loan be approved. The motion carried unanimously.  
ID#25-01131 Review and possible action on Proposed 2026 Capital Improvement Plan  
Attachments: Capital Improvement Plan 2026 projects  
A motion was made by Ammerman, seconded by Ryan, that the 2026 Capital  
Improvement Plan be approved. The motion carried by the following vote:  
8 -  
Aye  
Martha Ryan Kevin Guilfoy Sandra Ammerman Erik Helgestad Betsy Forrest James  
Sebert Austin Dutter Alicia Halvensleben  
3 - Melissa Baxter Bonnie Byrd Megan Lach  
Absent  
8. Reports  
A. Library Board Committees: Building, Executive, Finance, Human Resources, Planning  
and Policy, Public Art, Ad hoc Fund Development  
B. Director's Report: Director Bruce Gay will provide a status update on Library activities  
and answer any questions  
ID#25-01138  
Attachments: June Administrative Staff Report  
C. Bridges Library System: Trustee Betsy Forrest will report on the most recent Bridges  
Board meeting  
D. Friends of the Library: Trustee Erik Helgestad will report on any meeting that has  
occurred since the date of the last meeting  
E. Communications to the Common Council  
9. Adjournment  
The meeting adjourned at 5:48 p.m.  
NOTICE: A majority of Library Board members or Common Council members may be in attendance.  
Library Board Members: Please notify the Library Office by 1:00 PM meeting day, if you are unable to attend this  
meeting.  
NOTICE: Any person who has a qualifying disability under the Americans with Disabilities Act that requires that the  
meeting be accessible or that materials at the meeting be in an accessible format, please contact the Library  
Office, 48 hours prior to the meeting at 262-524-3694.